Create counterparty
Register supplier, provider or subcontractor with contract context.
QAVIRIO BUSINESS OPERATIONS
Qavirio Vigilance
Documents, expiries and evidence around suppliers and subcontractors.
Vigilance is designed for organisations that no longer want to track supplier and subcontractor documents in scattered emails, folders and spreadsheets. It brings document status, expiry, verification and history into one operational workflow.
OFFER€250 excl. VAT / month
FROM PROBLEM TO WORKFLOW
A document can exist and still become operationally unusable.
Insurance, attestations, certificates and contract documents often have validity periods or review points. Without a clear owner, next review date and verification evidence, risk emerges exactly between administrative systems.
- Documents spread across mailboxes and network drives
- No unambiguous expiry or re-check date
- Hard to prove who checked what and when
- Incomplete file discovered only after work has started
Define requirements
Define required documents and validity or re-check rules.
Record evidence
Upload the document and record verification, date, actor and optional note.
Drive re-check
Dashboard and notifications surface upcoming re-checks or expired files.
CAPABILITIES
What the system actually does.
A capability only matters when it makes a real task, decision or hand-off simpler and controllable.
Document register
See per counterparty which evidence is present, missing or expired.
Verification history
Record actor, date, outcome and source for traceability.
Expiry and re-check workflow
Work queue for upcoming checks, expired documents and exceptions.
Ownership & roles
Limit who can assess, change or only view documents.
File status
One summarised status per supplier or subcontractor without hiding source evidence.
Explicit compliance boundary
Qavirio structures workflow and evidence; legal judgement remains an organisational responsibility.
PEOPLE & ROLES
The interface follows responsibility.
Administration
Manages documents, reminders and missing evidence.
Procurement / operations
Sees whether a counterparty can be cleared under internal rules.
Management / audit
Can review status, exceptions and verification history.
USE CASESBTP FACILITY / SERVICES AUDIT
Designed for real scenarios.
Subcontractor files
A construction firm tracks attestations, insurance and periodic re-checks per subcontractor.
Many service providers
A multi-site organisation wants one queue for documents needing attention within 30 days.
Retrieve evidence
During review, the assessed version, actor and date need to be visible.
ENGINEERING & TRUST
Technology is strongest when its boundaries are visible.
Document workflow on the same managed platform core.
Vigilance operates as a module on the Qavirio Business Operations core, sharing tenant isolation, roles, document metadata, notifications and audit services.
Security & data
- Tenant isolation and role-based access
- Document access on a need-to-know basis
- Auditable changes and verifications
- Retention and deletion configurable per deployment
- No automatic legal conclusion from a PDF alone
Start with controllable data input; automate later where it adds value.
Supplier portal, API or verification-service integrations can be added for a customer after technical analysis and scope confirmation.
Deployment & operations
Qavirio Managed Cloud
Standard for small and mid-sized organisations: browser access, hosting, backups and updates by Qavirio.
Dedicated / private option
For larger or regulated organisations, deployment is determined during technical discovery.
OFFER
€250 excl. VAT / month
€3,000 excl. VAT / year · setup €690 excl. VAT · up to 10 users
Still explicitly to validate
- Qavirio Managed Cloud hosting included
- Backups, updates and technical maintenance included
- Remote onboarding and user guidance included
DISCUSS THE USE CASE
Discuss the use case →Does this fit the problem you need to solve?
An initial discussion is about goals, users, existing systems, risks and outcomes — not about selling as much software as possible.